“I’ve been managing complex dietary events for 11 years. The paperwork and vendor back-and-forth was always the part I couldn’t systematize. Having everything documented in one place — with a trail I can show clients — changes the conversation entirely.”
Purpose-built for professional event planners
Stop Managing Allergies on Sticky Notes.
Safe Gatherings gives planners a traceable, documented system for every guest's dietary restriction — from intake to vendor brief to client safety report.
No spreadsheets. No guesswork. No liability gaps.
Safety at Scale
Event allergy management
Verified
1 in 10event guests has a food allergy
6-stepsafety protocol, automated
$1.2Tglobal events industry
Zeromargin for error on anaphylaxis
Live safety protocol tracking for every event
Why Now
The industry has recognized food allergy management as a critical safety priority. The tools haven't caught up.
Critical Safety Priority
Food allergies now classified as a 'critical safety priority' by meeting professionals — not a preference.
6/4/2/1-Week Cadence
Industry guides mandate a 6/4/2/1-week catering communication cadence. No planner can execute this manually at scale.
Mandatory Workflows
Corporate event managers are now required to build dietary accommodation workflows into standard planning.
200M+food allergy sufferers globally
40%increase in allergy-related event incidents
1 in 13children have a food allergy
The Platform
Everything a professional planner needs to manage dietary risk — in one place.
Safe Gatherings replaces your spreadsheets, email threads, and sticky notes with a traceable system built for anaphylaxis-level stakes.
Guest Dietary Profile System
Severity tracking includedCapture every guest's restrictions, severity level, and cross-contamination sensitivities in a standardized format. Profiles travel with the guest record across events.
Vendor Coordination Module
Traceable recordTranslate guest restriction data into structured briefs for caterers and venue kitchens. Every communication is logged and traceable.
Client-Facing Safety Report
Shareable PDFA branded summary showing exactly how each guest's restrictions were accounted for. Justify your premium pricing with documented proof.
Automated Conflict Flagging
Real-time alertsThe platform flags when a guest's profile conflicts with a menu item or vendor confirmation — before the event, not during.
How It Works
From first RSVP to client safety report in four steps.
1
Collect Guest Profiles
Send guests your custom intake form. They submit restrictions, severity levels, and emergency contacts. Everything flows into your dashboard automatically.
2
Automatic Conflict Detection
The platform cross-references profiles against your menu. Anaphylaxis risks, cross-contamination issues, and missing confirmations surface immediately.
3
Brief Your Vendors
Generate structured, documented briefs for your caterers at the 6/4/2/1-week intervals the industry mandates. Every communication is logged.
4
Deliver Your Safety Report
Send your client a branded report showing exactly how every guest's restrictions were handled — end to end, traceable, professional.
Why Switch
The old way puts guests at risk. The new way protects everyone.
Feature
The Old Way
Safe Gatherings
Guest tracking
Scattered spreadsheets updated manually
Centralized profiles with severity levels
Vendor communication
Email chains with no confirmation trail
Structured briefs + documented confirmations
Conflict detection
You notice it — or you don’t
Automated flagging before the event
Client documentation
Nothing formal to show
Branded safety report your client keeps
Liability protection
Your word against theirs
Traceable record at every step
Setup time
Days of admin per event
30 minutes from setup to vendor brief
Unlike Cvent or Bizzabo (built for enterprise, $50k+/year), Safe Gatherings is purpose-built for independent planners — with allergy workflows at the center, not tacked on as an afterthought.
What Planners Say
Built for planners who already take this work seriously.
Illustrative quotes from planners like you — placeholder names, real problems.
“My corporate clients are now asking for documentation of how we handled their guests’ allergies. Before Safe Gatherings, I had no clean answer. Now I hand them a report at the end of every event.”
“One of my wedding clients has three guests with anaphylaxis-level peanut allergies. The old way — emails, calls, hoping the caterer remembered — kept me up at night. This is the system I needed a decade ago.”
Pricing
Simple, transparent pricing. No per-seat surprises.
Start with a single event. Scale as your practice grows.
Starter
$49per event
Everything you need for a single, well-documented event.
- Up to 50 guests
- Guest dietary profile collection
- Automated conflict flagging
- 1 vendor brief per event
- PDF safety report
- Email support
Most Popular
Pro
$99per event
For planners who run events regularly and need a full paper trail.
- Up to 200 guests
- Everything in Starter
- Unlimited vendor briefs
- Branded client safety report
- 6/4/2/1-week automated vendor cadence
- Priority support
Team
$199per month
For agencies and multi-planner teams managing high event volume.
- Unlimited events
- Everything in Pro
- Team seat access (up to 5 planners)
- White-label safety reports
- Dedicated onboarding
- Priority phone support
Cancel anytime. No annual commitment required. Safe Gatherings is built for independent planners.
FAQ
Questions from planners like you.
“The first planner who shows up with a documented allergy workflow wins the contract.”
Safe Gatherings gives you that system on day one — before a single guest RSVP comes in.
Traceable documentationSecure guest dataCancel anytime